Offline Circulation

Circulating offline lets you circulate outside of Destiny when your system is unavailable or you do not have access to a computer, such as taking a bookcart to a classroom.

To circulate offline, you can use Follett Remote on a workstation or handheld device, or a text editor with a keyboard or scanner.

All of these hardware/software combinations produce a text (.txt) file you can upload to Destiny for processing.

If you use a PHD Dolphin+ or create a text file, you need to include special circulation command codes that indicate the type of transactions you are performing. (Follett Remote adds them automatically.)

Note: When you are done performing remote circulation, you need to prepare the data file before uploading it to Destiny

Upload Data Files to Destiny

Log in to Destiny.
Select Circulation > Offline Circulation. The Offline Circulation page appears.
Click Choose File (or Browse, based on your browser), and then find the Follett Remote folder on your computer.

Find and select the circulation .txt file you want to upload, and then click Open.

Notes:

If you have multiple data files, choose the oldest file first to ensure checkins and checkouts are tracked accurately.
If the Follett device you used previously only had minimal charge, the year of the file name can be corrupted. If you cannot find the file to upload, look for a file with the date you performed the remote circulation, but with the wrong year.

In the Date of Transactions field, make sure the date matches the date in the data file name. If it does not match, change the date to the date of the file.
For textbook or resource circulations, select the desired due date from the Make Check Outs Due field.

Use the information in the following table to select the appropriate checkboxes:

Checkbox	When to Use
File may contain check out transactions for visiting patrons (Library Manager only)	If the data file includes circulation for patrons from other schools
File may contain check out transactions for any patron or location in the district (when logged in to Resource Manager as a district user at a site)	If the data file includes circulation for patrons or locations from other schools
Record in-library use	If you want Library Manager to record circulation statistics for materials used in the library only
Do not create temporary records	If you want to prevent Library Manager from creating a temporary record when it does not recognize a barcode number during the import
Limit the Job Summary details to errors and warnings	If you want Destiny to limit the Job Summary to only transactions that resulted in errors or warnings. Deselect this checkbox to record every circulation transaction.

Click Upload Scans. The Job Manager opens once the file is uploaded.
Click Refresh List to update the job status. Once the status of the Offline Circulation file changes to Completed, click View to review it for any errors or warnings.
After you confirm that the upload went as you expected, delete the data file from the Follett Remote folder on your computer.

Job Summary Content

Although Destiny automatically handles many exceptions, you may need to take further action. Destiny automatically performs the following actions:

Library Materials

Overrides any block conditions on a checkout and notes them in the Job Summary.
Marks a copy Lost if the checkout patron is not found.
If you circulate to patrons at other schools in the district and you did not select the File may contain … checkbox, marks the copy Lost and lists the patron with that barcode number in the Job Summary.
If you circulate to patrons at other schools in the district and selected the File may contain … checkbox, but more than one patron has a specific barcode number, marks the copy Lost and lists each patron with that barcode number in the Job Summary.
In the summary, lists any unknown copy that was checked in.
If you selected Do not create temporary records, lists the unknown copy in the summary. Otherwise, Destiny creates a temporary copy for the checkout.
In the summary, notes any holds that were readied, or fines that were created or deleted, or refunds credited on checkin.

Resources

Marks an item Lost if the checkout patron is not found.
If you circulate resources to patrons or locations at other schools and you did not select the File may contain … checkbox, marks the item Lost.
If you circulate to patrons or locations at other schools in the district and selected the File may contain … checkbox, but more than one patron or location has a specific barcode number, marks the item Lost and lists each patron, or location, with that barcode number in the Job Summary.
In the summary, lists any unknown item that was checked in.
In the summary, lists any unknown item that was checked out.
In the summary, notes a checkout of a resource type that is not allowed for the patron's Patron Type.

Textbooks

Marks a copy Lost if the checkout patron is not found.
If you circulate to patrons at other schools in the district and you did not select the File may contain … checkbox, marks the copy Lost and lists the patron with that barcode number in the Job Summary.
If you circulate to patrons at other schools in the district and selected the File may contain … checkbox, but more than one patron has a specific barcode number, marks the copy Lost and lists each patron with that barcode number in the Job Summary.
In the summary, lists any unknown copy that was checked in.
In the summary, lists any unknown copy that was checked out.
In the summary, notes any fines that were created or deleted, or refunds credited on checkin.

Permissions Needed

To access Circulation > Offline Circulation, the following permissions are needed:

Library Manager

Check out library materials (Library Materials sub-tab)
Check in library materials (Library Materials sub-tab)
Monitor/delete site's jobs (General sub-tab)

Resource Manager

Check out resources (Resources sub-tab)
Check in resources (Resources sub-tab)
Monitor/delete site's jobs (General sub-tab)

Textbook Manager

Check out textbooks (Textbooks sub-tab)
Check in textbooks (Textbooks sub-tab)
Monitor/delete site's jobs (General sub-tab)

Type of Transactions

Library Manager: Checkins and checkouts are the only types of transactions that you can perform offline. You need to mark copies lost and manage fines and holds online.
Resource Manager: Checkins, checkouts to patrons, and checkouts to locations are the only types of transactions that you can perform offline. You need to check out to departments, or locations without barcode numbers, online.

Textbook Manager: Checkins, checkouts to patrons, and checkouts to (local) teachers are the only types of transactions that you can perform offline. You need to check out by class online.

Note: When checking out textbooks to teachers, the Undefined class is used. After you upload the remote circulation file to Destiny, you can transfer the offline checkouts to a defined class. Find and select the teacher in Circulation > Patron Status and click the transfer icon under Currently Teaching. You cannot transfer the checkouts to multiple classes.

Circulate Offline with Follett Remote

Follett Remote is a small single-user application that lets you collect copy, item and patron barcode numbers (by either scanning or typing) for circulation or inventory outside of Destiny.

Once you have downloaded and installed it, you can open the application by double-clicking the shortcut on your desktop.

Circulate Offline with Command Barcodes

You can check in and out offline by creating a file of barcode scans. If you are not using Follett Remote, you need to scan the special circulation command codes that indicate the type of transaction you are performing offline.

You can create the file several ways. In fact, you can use any method of barcode collection that results in the proper ASCII text format.